Administrative Assistant Sample Resume

Mary Fera
Administrative Assistant
123 Washington Street, Small Town , CA 07728
Profile: Administrative professional with progressive experience supporting senior level executives and
board members in areas such as project coordination, meeting and event planning and time management.
Proven ability to manage multiple projects in a fast paced work environment. Fosters positive
relationships internally across all levels of management and externally with clients and business
Highlighted Areas of Expertise
Administrative Experience
Assistant to Senior Vice President of Clinical Effectiveness and Medical Affairs
Regional University Hospital, San Diego, CA
April 2009 to Present
Quickly executed process for efficient management of the Senior Vice President’s agenda via Microsoft Outlook
Express and established scheduling protocols and procedures.
Initiated and implemented a procedure of securing all meeting documents and data with a lead time of two days
in order to provide the Senior Vice President time for review and preparation.
Successfully coordinates multiple monthly board and committee meetings.
Independently prepares draft of board agendas and finalizes same with senior management.
Schedules with advance notice and coordinates all speakers and presentations.
Attends all meetings and provides support in the way of accurate recording and timely distribution of minutes.
Coordinates the registration process for attendance of up to 250 physicians to monthly education programs.
Foundation Associate, Development
Community Hospital, San Diego, CA April 2008 to April 2009
Increased sponsorship donations by 18% through initiating and cultivating new relationships between the
Foundation and Business leaders.
Instituted a proactive process for analyzing donor pledges and following through on receipt of payments.
Coordinates weekly correspondence, including donor thank you letters, and monitors the project schedule to
ensure accurate and timely communication with donors.
Successfully secured a new creative firm to develop marketing material for the Foundation’s annual charity ball.
This resulted in exceeding expectations of presenting a new sophisticated image for fundraising efforts.
Negotiated an agreement with a new printing vendor saving $13,000 annually.
Maintains confidential donor database utilizing the Sage Fundraising 50 software. Project coordinator for events
and serves as liaison to Director, event committees and vendors.
Serves in support capacity at Foundation board and committee meetings and during fundraising events.
Provides regular budget analysis, via excel programs of Foundation expenditures.
Adept at Assuming New Responsibilities
Strong & Proven Work Ethic
Administrative Planning and Coordination
Detailed Event Coordination
Demonstrates High Level of Initiative
Microsoft Word, Outlook Express and Excel


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